The Benefits of Intranets in Educational Establishments

Oct 23, 2018 by

Intranet software has much more capabilities than organizing your school’s employee data and documents. The real value of using an intranet in the educational system is its ability to provide a service, which staff enjoy using since it enhances their daily life and energizes the workplace.

Working in an educational environment builds its own unique challenges; therefore having an easy to use communication system at your fingertips is of the highest importance. The school and higher education establishments should improve their thinking from viewing an intranet just as a way of distributing information from the hierarchy down to the employees. Moreover, it must become a forum for knowledge sharing into which everyone can contribute.

An intranet is especially useful in educational establishments that are located in geographically different areas such as sites in different countries that share common educational goals and possess everyday communication needs. Schools are always worried about the privacy and security of their information since it consists of every child’s personal details. And the intranet software system can very well address these concerns.

Viewing and updating files and documents

If you are designing a university brochure, updating an employee handbook, or creating apps for financial aids etc., an intranet will help the users to update and view the documents with ease. The teaching and administration staff will have to deal with a lot of tasks regularly that can be managed much more effectively with the help of a SharePoint portal. They include preparing projects, maintaining a classroom curriculum, scheduling meetings, other activities together or some special events etc. The whole workforce can be kept up to date with all aspects of these tasks and will be able to communicate with the fellow staff without effort even when they are at some other places so that everyone gets a feeling that they are involved in all activities though they are apart.

Keeping correct staff records

All the employees of an organization, be it teachers, administration staff, club members, part-time workers etc., they can have their own detailed place in the intranet with a profile photo if needed which may help employees at some other sites who rarely meet can put a face to their names. This is important for universities consisting of hundreds of staff at their fingertips helping them to choose the right people for a specific project without worries about collaborating data from different campuses.

Sharing data with colleagues

Every member or staff of an organization can upload or share their own information whenever needed from their officials to teachers etc. In a company, the employees can share information about the project on which they are currently working, on which feedback, dialogues or comments can be given. The case is not always about passing data from the head to the employees but also among every employee playing an active role in the effective running of the university or schools regardless of what their position is.

Assisting students with coursework

Good communication is the basic requirement of running an efficient establishment. In case of an education institution apart from facilitating collaboration among the staff, the intranet helps the students with their course works providing a hub where they can connect with their tutors or peers with ease. At any time of the day, even after the work hours. An organization like a university has multiple levels, a group of people working together on the same project, perhaps different schedules, from various departments. The intranet makes this all easy for people to communicate in a central place, though everyone has different schedules, different times and locations.

Personalizing children’s learning

Teachers already state that personalizing a child’s education is the key to success, making the student himself/herself responsible for their own learning. During the earlier times, it was just a place to store documents and the digital resources required for teaching. Now more than file storage tasks are set for pupils and given a deadline. The system can also be designed in a way where the guardians can also access the intranet so that they can contact the teacher in case of any queries and steps can be taken to deaden their concerns.

An advanced intranet system can allow the student to join discussions, take tests and quizzes and access live information. It helps the teacher and students to stay in constant touch with each other. An efficient virtual learning environment like this is essential to support all the works that take place in a classroom.

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